Jobs

Expat Housing Co-ordinator

About  Client:  Oil and Gas MNC ________________________________________________________________________________________________________

Position: Expat Housing Co-ordinator

Location: Mumbai

Reporting to:  Manager - Admin    

Criteria:  Any Graduate with min 3+ years relevant experience into Expat Management, Housekeeping & Facility Support.

Skills:

• Excellent interpersonal skills
• Excellent in people management
• Solution Finder, Pro-Active, Diligent, Focused

Responsibilities:

Pre assignment

1. Apartment selection through empaneled brokers as per preferred location of the Expat
2. HSSE assessment electrical, fire audits and safety checks for the apartment and building premises
3. Rent negotiation and registered Leave and License agreement 
4. List of assets and white goods included in LOI
5. HSSE mandatory requirements like Fire extinguishers, smoke detectors and fire blankets provided
6. Liaison with Logistic or Move management agency for Air cargo or Shipment
7. Coordination with IT team at BKC office for IT requirements or assets, Wi-Fi.
8. Look See visits and City familiarization on request 
9. Check on Citi Card, Club Membership, Office access card and company vehicle with DDT trained driver
10. Assist in sourcing Domestic Help and getting the Health Checks done
11. Expat Data to be updated on SharePoint

On assignment

1. Expat apartment L& L agreements tracker
2. Liaising with Domestic Help or Expat directly for complaint resolution
3. Activity Tracker for complaints and resolution with timelines to be maintained
4. Coordinate with OCS – service partners for the services
5. Getting comparative quotes for activities exceeding 1K
6. Supervise vendor activities personally at the expat apartments
7. Check for AMC of equipment’s as applicable,
8. Consolidated Monthly Invoice to be checked/ verified along with cost approvals of Admin Manager
9. Invoice tracker to maintained in share point
10. Coordinate with PM teams for the residential societies.
11. Arranging of staff from office for expat apartment HK as and when required
12. Coordinating with service partners at Clefepete in case of events/ functions
13. Visit to markets to source out requirements at Clefepete and share quotes for approval
14. Connecting with Admin Manager to understand on cost and payments directly reimbursed by the Expat
15. Track payments for Expat apartment utilities
16. Pest control of apartments
17. Deep cleaning of apartments
18. Repairs and maintenance as required
     

Repatriation

1. Notice to Landlord for closure of the Tenancy agreement.
2. Inspection of the apartment prior to Expats departure
3. Checklist to be updated and Verification of company and Landlord assets completed 
4. List of assets and white goods included in LOI tallied and checked for damage or snags
5. HSSE mandatory requirements like Fire extinguishers, smoke detectors and fire blankets provided need to be listed and returned to BKC Office
6. Liaison with Logistic or Move management agency for Air cargo or Shipment as required
7.  IT requirements or assets, Wi-Fi handed over to IT team at BKC office
8. Citi Card, Club Membership, Office access card to be returned to BKC office
9. Closeout of apartment handover with landlord or representative post repatriation,
10. Coordination with landlord or PM team for snags rectification or cost estimate for repairs prior to handover
11. Refund of Security deposit.
12. Final meter readings to be taken for Electricity meters, gas consumption, broadband , Wi-Fi and landline phones and surrender to the agency if provided by Company
13. Keys Handing over to the Landlord
14. Repatriation Checklist to be updated

To apply for this job, send your resume on pmcplconsultant@gmail.com