Executive Assistant to CEO
About Company: Waste Water Treatment company
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Position: Executive Assistant to CEO
Location:Navi Mumbai
Criteria: B.B.A with 1+ year of exp in Executive Assistant or in a similar role
Job Purpose:
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The Executive Assistant to the CEO plays a key role in ensuring the efficient operation of the CEO's office.
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This position requires a high level of professionalism, discretion, and organizational skills.
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The EA to CEO will manage the CEO's schedule, handle communications, and provide administrative support to optimize the CEO's productivity and effectiveness.
Job Responsibilities:
Calendar Management:
• Efficiently manage the CEO's schedule, including meetings, appointments, and travel arrangements.
• Prioritize and coordinate commitments to ensure the CEO's time is used effectively.
Communication Management:
• Act as a liaison between the CEO and internal/external stakeholders.
• Handle and filter phone calls, emails, and messages, responding to routine matters and forwarding important issues to the CEO.
Travel Coordination:
• Plan and arrange all travel logistics for the CEO, including flights, accommodations, and ground transportation.
• Prepare itineraries and ensure the CEO's travel needs are met.
Documentation and Record Keeping:
• Maintain and organize important documents, files, and records related to the CEO's work.
• Draft, edit, and proofread correspondence, reports, and presentations as needed.
Meeting Support:
• Schedule, prepare materials for, and coordinate meetings, conferences, and other events.
• Attend meetings when required and provide follow-up support, such as minutes and action items.
Confidentiality:
• Handle sensitive and confidential information with the utmost discretion and maintain a high level of confidentiality.
Task Delegation:
• Assist in delegating tasks and projects to appropriate staff members, ensuring follow-up and completion.
Project Support:
• Support the CEO in special projects, which may include research, data analysis, and presentations.
Team Coordination:
• Collaborate with the CEO's executive team and other department heads to ensure smooth operations and communication within the organization.
Office Management:
• Oversee the CEO's office, including supply management, office organization, and related administrative tasks.
To apply for this job, send your resume on pmcplconsultant@gmail.com