Front Office Executive
About Client: Waste Water Treatment Company
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Position: Front Office Executive
Location: Navi Mumbai
Reporting to: Senior Manager-HR
Criteria: Any Graduate with 2+ Years of experience in the front office, Travel Management, administration
Job Objective:
To manage the front desk operations, handle inquiries, and provide administrative support to various departments.
Job Responsibility :
Reception and Welcome:
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Greet and welcome visitors in a professional and friendly manner.
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Manage incoming calls and direct them to the appropriate person or department.
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Maintain a neat and organized reception area.
Visitor Coordination:
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Register visitors entries.
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Ensure that visitors are appropriately informed and directed.
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Manage the issuance of visitor badges.
Communication:
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Handle all incoming and outgoing communications, including emails and phone calls.
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Provide information to callers and visitors, and address inquiries promptly.
Administrative Support:
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Scheduling of directors official meetings.
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Assist in various administrative tasks, such as data entry, filing, and document preparation.
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Coordinate with other departments to ensure smooth office operations.
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Coordination Support to HR Department, Accounts & IT Department.
Appointment Scheduling:
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Schedule appointments and maintain calendars for meeting rooms.
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Coordinate meeting logistics, including catering and equipment setup.
Mail and Courier Handling:
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Receive and distribute mail and packages.
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Arrange for courier services as needed.
Maintain Records:
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Keep records of visitors and calls for reference.
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Maintain an updated contact list of employees and external contacts.
Travel Arrangement:
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Employee’s ticket booking air ticket, hotel bookings and visa documentation for overseas visit of director and employee.
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Tracking of Employee Birthday list and sending greeting cards and arranging gifts if any.
Vendor Management:
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Coordinate with vendors for office supplies and other services.
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Keep track of inventory and order supplies as needed.
To apply for this job, send your resume on pmcplconsultant@gmail.com